TERMS

AND

CONDITIONS RENTALS

TWENTY-FIVE STUDIO

Photography & Events

Rental Terms

“Company” is Twenty-Five studio, Photography & Events “Premises” includes the studio and any adjacent property owned by Twenty-Five studio, and “Renter” is the person or entity renting the premises or equipment.

Rates

Rental Rates are set by the most current version of the rental rate sheet in effect at the time of signing.

Payments & Deposits

Booking will not be confirmed until 50 percent of the total payment is made (excluding deposit).  For example, if you’re going to rent one of the available spaces for half a day, and it costs €170, that would be €170 * 50% = €85.  The remaining rental fee (in this example €75 (deposit) +€85 = €160)  is due 7 days before your photoshoot/event. The €75 deposit will be returned to your bank account in max 3 days.  Fees for additional equipment rental and/or time that were not billed during the initial booking will be due at the end of the rental period.

Payments can be done by Bank Transfer at our bank account number NL70INGB0006600386 in the name of Fit Queen. The message should be Studio 25 Rental, Name, and last name.

Cancellations and Reschedules

Cancellations of confirmed bookings will result in the following:

• 5 days or more: A confirmed booking that is canceled more than 5 days before the booking date and time will incur no charges and all payments will be refunded in full.
• Less than 5 days: No refund for any cancellation made less than 5 days before the booking date/time. Only rescheduling will be possible. 

Reschedules of confirmed bookings will result in the following:

• If rescheduling is requested more than 5 days before the booking date/time, rescheduling fees may be waived by the company if the session is rebooked within 2 working days. Both parties will do their best to agree on a new date and time. 
• There is will be a rescheduling fee of €15 if the rescheduling does not happen within 2 working days. This will be applied to the final balance.
• If the company must cancel the renter’s reservation, the renter will be given, at the company’s sole discretion, either rescheduling priority or a full refund.

Force majeure: Neither party shall be liable to the other party for failure or delay to meet any obligation under the terms or conditions of this agreement when such a claim is attributable to causes by a greater force, clearly beyond that party’s control and not a consequence of that party’s fault or negligence.

Length of Use

Rental periods are pre-arranged at the time of booking. The renter’s rental time begins promptly at the prescribed starting time and ends promptly at the prescribed ending time. Rental time includes set up and tear down so please consider that while booking.

The studio must be cleaned and vacated by the end of the rental period. No prior drop-off and/or pick-up after completion of the shoot, of equipment, props, etc unless negotiated at time of rental contract. Any renter that goes 15 minutes past the original end time of their booking will be charged an additional hour.

Cleaning and Trash

Renter agrees to leave premises and all contents in the same condition as they were when the renter arrived. The company will dispose of trash collected in the supplied trash cans. Renter must discard larger items, such as props and set pieces, in the public trash bin outside the building. €75 cleaning fee may apply for an excessively dirty studio. 

Studio Guidelines

• No smoking whatsoever is allowed in the studio.
• Music is to be kept at reasonable levels
• No one will be admitted who is under the influence of alcohol or illegal substances
• No pets allowed without the prior consent of a company representative
• All small and/or hard-to-clean materials (confetti, haircutting, feathers, food products, body paint, etc.) require approval from the company representative.
• A cleaning fee may apply.
• A maximum of 16 people are allowed for projects/events. (if more are needed, please consult with the company)
• Any minor incidental damage incurred to the property of Twenty-Five studio during the normal course of use is something that happens from time to time and the customer will not be held liable. However, if damage occurs due to deliberate acts, carelessness, or unwarranted behavior by the renter or anyone in the group, the renter will be charged for the damage. The renter is responsible for the entire party that accompanies the renter. All walls are crispy white to enhance photography. Touching the wall leaves marks. By heavily stained marks by the renter or group, the renter will be charged a repainting fee. The minimum repair/repainting fee is €75 depending on the damage.
• The equipment provided is printed out on a laminated form in each studio. All of the equipment provided is accounted for before and after each customer session. If anything is missing, the booking renter will be charged the retail “new” value for that item. Twenty-Five studio has a form for the customer to review the inventory at the start of their session. It is the renter’s responsibility to notify Twenty-Five studio of any missing inventory/equipment before the session starts otherwise the customer is held liable for any missing equipment/inventory at session end.
• Please also note that Twenty-Five studio is a private space; however, there are security systems in place that include cameras. Camera contents are never broadcast, shared, or used in any other way than to provide risk management for Twenty-Five studio assets, employees, and customers. Your privacy is just as important to us as your safety and Twenty-Five studio agrees to this promise of privacy. You and any associates that are with you as the “renting party” are hereby notified of these security systems. Tampering or in any way manipulating security system equipment may result in criminal charges.

Minors

If you are under eighteen (18) years of age, the parent or legal guardian who executes this Agreement on your behalf agrees that both you and the parent or legal guardian shall be subject to all the terms and conditions outlined in this agreement. *No minors are allowed in the photography studio. If you violate this policy, not only are you subject to being barred from future use of the studio but are also hereby notified that you assume full liability for any litigation outcomes associated with photography of a minor. Twenty-Five studio is not liable for the violation of this policy.

Waiver of Liability

Use of the company’s premises and equipment is at the renter’s risk. Renter hereby agrees that Company will not be held liable for any direct, indirect, incidental, or consequential damage, injury, or loss to the renter, his party, or possessions while on the premises. All persons and activity on the company’s premises may be video recorded for security usage.

Conduct

We at Twenty-Five studio maintain a clean and professional environment. Renter shall be solely responsible for the conduct and welfare of all persons accompanying Renter while on the company’s premises. Renter agrees that the company representative will be present at all times. If the representative observes or otherwise becomes aware of dangerous, pornographic, illegal, or negligent practices or activities, the representative reserves the right to stop the shoot and may require the renter and renter’s party to leave immediately. In such a case, no refund will be given for unused time. However, the company and its representatives assume no responsibility to act in such cases.

Twenty-Five studio staff shall have the right to inspect the equipment and/or studio at any time during the rental term. You shall make any arrangements necessary to permit an employee of Twenty-Five studio access to the equipment and/or studio. If a breach of any of the provisions of the Rental Contract occurs, Twenty-Five studio has the right to revoke your access to the equipment and/or studio without any liability to you, and without prejudice to Twenty-Five studio

Insurance

Twenty-Five studio is allowed to require, before rental, to present a certificate of general liability insurance. 

Equipment

The company agrees to provide equipment in good working order but makes no special guarantees as to the suitability for the renter’s purposes. The renter shall notify the company immediately of any malfunction, damage, or other issues with the equipment

Damage Renter shall be solely responsible for any damage to the company’s property or equipment that occurs during the time Renter or his party occupies the premises. The damage deposit will be held until repairs can be made. If damage exceeds the amount of the damage deposit, the renter agrees to pay reasonable additional repair costs to bring damaged equipment back to working condition. Renter agrees to pay for damage to the premises.

Disputes

• In case an agreement is made with a party established located abroad, the agreement between Fit Queen and the member is also subject to the general terms and conditions exclusively applicable to Dutch law.
• In the case of a dispute between parties, it will be attempted to be solved through mutual agreement.
• If a mutual agreement cannot be met, the parties will present their dispute to a competent district court where Fit Queen is established, unless the imperative law orders otherwise.

FOR FITNESS TRAINERS

Article 1. Definitions
1.1 Fit Queen: The organization; located at Verrijn Stuartlaan 28, 2288 EL Rijswijk; registered with the Chamber of Commerce under number: 61243051, also referred to as “contractor”.
1.2 Establishment: location of services; Verrijn Stuartlaan 28, 2288 EL Rijswijk
1.3 Renter: A natural person using Fit Queen services.
1.4 Contract: The agreement between Fit Queen and members.
1.5 Force majeure: A non-imputable shortcoming resulting in which case a reasonable fulfillment of the agreement cannot be required.

Article 2. Applicability
2.1 These general terms and conditions apply to all services and activities Fit Queen offers.
2.2. These general terms and conditions are applicable from the moment purchasing a rental package at Fit Queen.
2.3 The Dutch law is exclusively applicable to these general terms and conditions and any agreement concluded by Fit Queen.

Article 3. Risk and Liability
3.1 Any use of Fit Queen services is at the member’s own risk.
3.2 The member is recommended to consult a licensed medical practitioner before the use of any Fit Queen services.
3.3 The implementation of services by Fit Queens requires commitment, however, Fit Queen is not liable for unachieved results.
3.4 Fit Queen assumes no liability for any damage, loss, or theft of a member’s property.
3.5 Fit Queen is not liable for any injury suffered by a member due to incorrect and/or incomplete information provided concerning the member’s health.
3.6 Fit Queen is not liable for any injury suffered due to unreported pain(s), unease, anomalous fatigue, and/or changes in physical fitness before, during, and after the use of service.

Article 4. Conduct

4.1 We at FitQueens maintain a clean and professional environment. Renter shall be solely responsible for the conduct and welfare of all persons accompanying Renter while on the company’s premises.

4.2 Renter agrees that the company representative will be present at all times. If the representative observes or otherwise becomes aware of dangerous, pornographic, illegal, or negligent practices or activities, the representative reserves the right to stop the shoot and may require the renter and renter’s party to leave immediately. In such a case, no refund will be given for unused time. However, the company and its representatives assume no responsibility to act in such cases.

4.3 FitQueens staff shall have the right to inspect the equipment and/or studio at any time during the rental term. You shall make all arrangements necessary to permit an employee access to the equipment and/or studio. If a breach of any of the provisions of the Rental Contract occurs, FitQueens has the right to revoke your access to the equipment and/or studio without any liability to you, and without prejudice to FitQueens

Article 5. Insurance

FitQueens is allowed to require, before rental, to present a certificate of general liability insurance

Article 6. Equipment

6.1 The company agrees to provide equipment in good working order but makes no special guarantees as to the suitability for the renter’s purposes. The renter shall notify the company immediately of any malfunction, damage, or other issues with the equipment

6.2 Damage Renter shall be solely responsible for any damage to the company’s property or equipment that occurs during the time Renter or his party occupies the premises. Renter agrees to pay for damage to the premises.

6.3 The Renter will be then charged the retail “new” value for that item.

Article 7. Business Hours
7.1 Fit Queen determines the business hours of the establishment and is entitled to temporarily or permanently amend the business hours.
7.2 Fit Queen is entitled to fully close the establishment on public holidays wholly or in part.
7.3 Fit Queen is entitled to close the establishment temporarily for repairs and/or maintenance.
7.4 A renter is not eligible for any restitution when the establishment is closed for repairs or maintenance unless the establishment is closed for some time longer than 14 days.

 Article 8. Payment Terms
8.1 Monthly rental payments to Fit Queen are due before each first of the month to the account number NL70INGB0006600386 in the name of Fit Queen. By mentioning the first name, surname, and fitness studio rental in the payment statement.
8.2 All amounts due are prepayments and claimable as such.
8.3 A renter is not eligible for restitution of membership fees if the renter does not utilize their rental membership.
8.4 The statutory VAT rate of 21% applies to all Fit Queen studio rental services. All prices are including VAT.
8.5 Fit Queen is entitled to apply a modification in rates annually with a maximum of 10%.
8.6 If a due payment is outstanding, Fit Queen is entitled to the refusal of access to services and/or activities to a member until the payment has been fulfilled.
8.7 If a due payment is outstanding, collection costs will be charged after a member has been given a notice of default. In that case, Fit Queen has the right to refer the total collectible amount to a third party for collection.
8.8 Fit Queen is entitled to dissolve the agreement without an obligation of indemnity in case of non-performance of the member, in which the member partially or fully refrains from commitments of the agreement.

Article 9. Rental packages
9.1 The Renter can buy rental packages that are not monthly memberships.

9.2 All packages are non-transferable and can only be used by the person to whom it was issued.

9.3 Restitutions are not issued after the purchase of a package

9.4 Packages have expiry dates. These dates are stated on the webshop.

9.5 Packages are one-time purchases. The termination policy in article 11 is not applicable for one-time purchases

Article 10. Intellectual Property
10.1 As is already covered by the general terms and conditions without prejudice, Fit Queen also reserves the right and authorization they are entitled to based on the Copyright Law. Models, Methodologies, and Instruments that are developed and/or applied by Fit Queen for the implementation of the assignment are and remain property of Fit Queen.
10.2 Publications or any other form of disclosure thereof, is only possible with the written consent of Fit Queen.
10.3 All material provided by Fit Queen, such as reports, advice, workout, and nutritional plans, assignments, designs, sketches, drawings, software, etc., on behalf of Fit Queen are exclusive to be reproduced by Fit Queen for their use within the organization.
10.4 All material provided by a member is not to be disclosed by Fit Queen without prior approval by the member or to be notified to third parties under penalty of misuse of intellectual property of the member.

Article 11. Termination
11.1 The rental membership can be terminated monthly after a minimum period of three months with a one-month notice period.
11.2 Termination shall be effected in writing by email or by submitting a written request at the establishment of Fit Queen.
11.3 It is not possible to retroactively cancel the membership agreement.

11.4 This article is only applicable for memberships. See article 9.

Article 12. Personal Data
12.1 Fit Queen processes personal data following the rules and regulations applicable concerning the protection of privacy, the Dutch Personal Data Protection Act in particular.
12.2 Fit Queen processes the data for the following purposes: billing, debtor administration, dispute settlement, fraud monitoring, complaint handling, commercial purposes concerning activities and purposes of Fit Queen.
12.3 Personal data will not be disclosed to third parties for commercial purposes unless the member has given consent.
12.4 Adjustments regarding personal data are to be relayed to Fit Queen as soon as possible.
12.5 Further information concerning the processing of your data can be found in our Privacy Statement.

Article 13. Cancellations and Reschedules

13.1 Cancellations need to happen 12 hours before the booking. Cancellations less than 24 hours before the booking will not be rescheduled.

Article 14. Cleaning and Trash

Renter agrees to leave premises and all contents in the same condition as they were when the renter arrived. The company will dispose of trash collected in the supplied trash cans. Renter must discard larger items, such as props and set pieces, in the public trash bin outside the building. €75 cleaning fee may apply for an excessively dirty studio.

Article 15. Dissolution
Fit Queen has the right of refusal to access activities/services and to dissolve the agreement effective immediately in case of non-performance, serious and repeated breaches of house rules and/or the general terms and conditions, or other proved unacceptable behavior. At the determination of Fit Queen exclusively.

Article 16. Complaints
In the event of complaints regarding Fit Queen, you can contact the employees or submit a written complaint to info@fitqueens.nl

Article 17. Disputes
17.1 In case an agreement is made with a party established located abroad, the agreement between Fit Queen and the member is also subject to the general terms and conditions exclusively applicable to Dutch law.
17.2 In the case of a dispute between parties, it will be attempted to be solved through mutual agreement.
17.3 If a mutual agreement cannot be met, the parties will present their dispute to a competent district court where Fit Queen is established, unless the imperative law orders otherwise

17.4 Any minor incidental damage incurred to the property, or inventory, of Fit Queen during the normal course of use is something that happens from time to time and the customer will not be held liable. However, if damage occurs due to deliberate acts, carelessness, or unwarranted behavior by the member, the member will be charged for the damage. The member will be then charged the retail “new” value for that item.

Article 18. Studio Guidelines

18.1 No smoking whatsoever is allowed in the studio.

18.2 Music is to be kept at reasonable levels

18.3 No one will be admitted who is under the influence of alcohol or illegal substances

18.4 No pets allowed without the prior consent of a company representative

18.5 A maximum of 12 people is allowed per class.

18.6 Any minor incidental damage incurred to the property of FitQueens during the normal course of use is something that happens from time to time and the customer will not be held liable. However, if damage occurs due to deliberate acts, carelessness, or unwarranted behavior by the renter or anyone in the group, the renter will be charged for the damage. The renter is responsible for the entire party that accompanies the renter.

18.7 All walls are crispy white. Touching the wall leaves marks. By heavily stained marks by the renter or group, the renter will be charged a repainting fee. The minimum repair/repainting fee is €75 depending on the damage.

18.8 The equipment provided is printed out on a laminated form in each studio. All of the equipment provided is accounted for before and after each customer session. If anything is missing, the booking renter will be charged the retail “new” value for that item.

18.9 Please also note that FitQueens is a private space; however, there are security systems in place that include cameras. Camera contents are never broadcast, shared, or used in any other way than to provide risk management for Twenty-Five studio assets, employees, and customers. Your privacy is just as important to us as your safety and FitQueens agrees to this promise of privacy. You and any associates that are with you as the “renting party” are hereby notified of these security systems. Tampering or in any way manipulating security system equipment may result in criminal charges.

Article 19. Minors

If you are under eighteen (18) years of age, the parent or legal guardian who executes this Agreement on your behalf agrees that both you and the parent or legal guardian shall be subject to all the terms and conditions outlined in this agreement. *No minors are allowed in the photography studio. If you violate this policy, not only are you subject to being barred from future use of the studio but are also hereby notified that you assume full liability for all litigation outcomes associated with photography of a minor. Twenty-Five studio is not liable for the violation of this policy.

Article 20. Waiver of Liability

Use of the company’s premises and equipment is at the renter’s risk. Renter hereby agrees that Company will not be held liable for any direct, indirect, incidental, or consequential damage, injury, or loss to the renter, his party, or possessions while on the premises. All persons and activity on the company’s premises may be video recorded for security usage.